Scan a Spreadsheet Into Excel

Have you ever found yourself in a situation where all you have is a spreadsheet on a piece of paper? Are you dreading re-typing everything in Excel?

Today’s tip will show you how to get a paper spreadsheet into Excel so you don’t have to waste time re-typing everything.

Step 1: Begin by opening up the Excel application on your phone.

Phone with Excel application.
Select the Excel app

Step 2: Position your paper spreadsheet on a flat surface with good lighting.

Paper spreadsheet to scan.
Paper spreadsheet to scan.

Step 3: Select a blank workbook once you are inside of Excel and then click on any cell in the workbook.

Excel mobile new options.
Select a blank workbook.

Step 4: Click the Home button --> Insert --> Data from Picture to get access to the camera and to take a photo of your spreadsheet.

Phone photo of a spreadsheet.
Take a photo of your spreadsheet.

Step 5: Confirm that the edge selection of the table, verify any questionable characters Excel may have flagged, and then Insert into Excel.

Excel photo scan.
Successful spreadsheet scan in Excel.

Congratulations! You now have a file to work with on your phone or you can transfer the spreadsheet to the desktop for further manipulation.

Jason Dittberner

Jason Dittberner

Data professional with an analytical mindset for solving complex business problems. 15+ years of experience using data-driven decisions for growing organizations.
Dallas - Ft Worth